Phase 3 - Proposal Evaluaiton
- Scoring
Each proposal is reviewed and scored by how well it meets the functional requirements in each module. Each requirement is given a point value based on the following criteria:
- Requirement is met by existing software: 3 points
- Requirement can be met with a no-cost modification to the software: 2 points
- Requirement can be met but the cost of modification will be charged: 1 point
- Requirement is not met and no modification can be made: 0 points
The requirement points for each module are totaled and then weighted by the module weight assigned in the second phase. The module results are then totaled to give a numerical representation of the fit of the proposed software to your organization’s needs.
- Miscellaneous Evaluation
Upper management is involved in evaluating the vendor’s response to the general assumptions section of the RFI. Each option is discussed and alternatives may be raised.
- Elimination
The top three vendors, based on the scoring and miscellaneous evaluations, continue to the next phase.
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